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Finals Week Schedule

Posted in CT State.

  • Temp Last Modified: 2025-04-02

Determine when your Finals Week period will be held based on when your class normally meets during the semester. Please refer to the Academic Calendar for specific Finals Week dates and makeup date

Download PDF Version of Schedule

  • My class meets once per week

    Start Time Options Day Session Time
    M 8:00 AM or 8:30 AM* Monday 8:00–10:30
    M 9:30 AM or 10:15 AM* Monday 9:30–12:00
    M 11:00 AM Monday 11:00–1:30
    M 12:30 PM or 12:00 PM* Monday 12:30–3:00
    M 2:00 PM or 1:45 PM* Monday 2:00–4:30
    M 4:00 PM or 3:30 PM* Monday 4:00–6:30
    M 5:30 PM* or 5:15 PM* Monday 5:00–7:30
    M 7:00 PM* Monday 7:30–10:00
    T 8:00 AM or 8:30 AM* Tuesday 8:00–10:30
    T 9:30 AM or 10:15 AM* Tuesday 9:30–12:00
    T 11:00 AM Tuesday 11:00–1:30
    T 12:30 PM or 12:00 PM* Tuesday 12:30–3:00
    T 2:00 PM or 1:45 PM* Tuesday 2:00–4:30
    T 4:00 PM or 3:30 PM* Tuesday 4:00–6:30
    T 5:30 PM* or 5:15 PM* Tuesday 5:00–7:30
    T 7:00 PM* Tuesday 7:30–10:00
    W 8:00 AM or 8:30 AM* Wednesday 8:00–10:30
    W 9:30 AM or 10:15 AM* Wednesday 9:30–12:00
    W 11:00 AM Wednesday 11:00–1:30
    W 12:30 PM or 12:00 PM* Wednesday 12:30–3:00
    W 2:00 PM or 1:45 PM* Wednesday 2:00–4:30
    W 4:00 PM* or 3:30 PM Wednesday 3:30–6:00
    W 5:30 PM* or 5:15 PM* Wednesday 6:00–8:30
    W 7:00 PM Wednesday 7:00–9:30
    R 8:00 AM or 8:30 AM* Thursday 8:00–10:30
    R 9:30 AM or 10:15 AM* Thursday 9:30–12:00
    R 11:00 AM Thursday 11:00–1:30
    R 12:30 PM or 12:00 PM* Thursday 12:30–3:00
    R 2:00 PM or 1:45 PM* Thursday 2:00–4:30
    R 4:00 PM* or 3:30 PM Thursday 3:30–6:00
    R 5:30 PM* or 5:15 PM* Thursday 6:00–8:30
    R 7:00 PM Thursday 7:00–9:30
    F 8:00 AM or 8:30 AM* Friday 8:00–10:30
    F 9:30 AM or 10:15 AM* Friday 9:30–12:00
    F 11:00 AM Friday 11:00–1:30
    F 12:30 PM or 12:00 PM* Friday 12:30–3:00
    F 2:00 PM or 1:45 PM* Friday 2:00–4:30
    F 4:00 PM or 3:30 PM* Friday 4:00–6:30
    F 5:30 PM or 5:15 PM* Friday 5:30–8:00
    F 7:00 PM Friday 7:00–9:30

    "*" denotes a Finals start time that differs slightly from the Class start time. See next page for details.

  • My class meets twice per week on Tuesday and Thursday

    Start Time (T/R) Day Class Time
    T/R 6:30 AM Thursday 6:30–9:00
    T/R 8:00 or 8:30 AM* Tuesday 8:00–10:30
    T/R 9:30 or 10:15 AM* Thursday 9:30–12:00
    T/R 11:00 AM Tuesday 11:00–1:30
    T/R 12:30 or 12:00 PM* Thursday 12:30–3:00
    T/R 2:00 or 1:45 PM* Tuesday 2:00–4:30
    T/R 4:00 PM* or 3:30 PM Thursday 3:30–6:00
    T/R 5:30 PM* or 5:15 PM* Tuesday 5:00–7:30
    T/R 7:00 PM Thursday 7:00–9:30

  • My class meets twice per week on Monday and Wednesday

    Start Time (M/W) Day Class Time
    M/W 6:30 AM Wednesday 6:30–9:00
    M/W 8:00 or 8:30 AM* Monday 8:00–10:30
    M/W 9:30 or 10:15 AM* Wednesday 9:30–12:00
    M/W 11:00 AM Monday 11:00–1:30
    M/W 12:30 or 12:00 PM* Wednesday 12:30–3:00
    M/W 2:00 or 1:45 PM* Monday 2:00–4:30
    M/W 4:00 PM* or 3:30 PM Wednesday 3:30–6:00
    M/W 5:30 PM* or 5:15 PM* Monday 5:00–7:30
    M/W 7:00 PM Wednesday 7:00–9:30

  • My class time is NOT listed on the chart

    Instructor will choose the time closest to your scheduled start time. Consult your syllabus or instructor for the day/time.

  • My class meets MORE than twice per week

    IInstructor will choose which day the Final will be held. Consult your syllabus or instructor for the day/time.

  • My class is an Accelerated 7 WEEK SESSION A class

    There is no Finals Week for first half 7-week session A classes.

  • My class is an Accelerated 7 WEEK SESSION B class

    7-week session B classes meet as regularly scheduled during Finals Week. 

  • My class only meets for 1 or 2 semester hours

    • 2 contact hour classes follow the same Finals Week START TIME and will meet for only 100 minutes (1 hour 40 minutes) 
    • 1 contact hour classes follow the same Finals Week START TIME and will meet for only 50 minutes 

  • My class meets on Saturday or Sunday only

    Weekend classes meeting once per week will meet at their regularly scheduled start time for a period of 150 minutes (2 hours 30 minutes)

Important Finals Week Information

  • Unless otherwise noted, the Finals Week period must be utilized for an activity or assessment, such as an exam, a project, a portfolio review or return, a presentation, etc.. This includes online courses. Finals Week is used to meet to minimum instructional hours of the course.
  • *All attempts have been made to ensure there are minimal conflicts between Finals class time periods. You will notice that not all Finals start times align with class start times. This was done in an effort to avoid instructor, student, and room conflicts. Typically, the staggered Finals time will be no more than +/30 minutes from the traditional start time.
  • Select science labs may opt out of Finals Week and have added additional time to class periods leading up to Finals Week. Students: Please refer to your syllabus and/or your instructor to confirm whether your section will meet during Finals Week.
  • Finals Week by Instructional Method:
  • TRAD: Held in the regularly scheduled rooms per timetable, unless otherwise noted.
  • LRON: Faculty may have scheduled or timed online Finals.
  • ONLN: Finals will be held online during Finals Week.
  • HYBR: Instructors may opt to meet in person during the Finals Week or conduct the Finals Week period online during Finals Week.
  • OLCR: Finals may be held in-person. Class schedule will specify date and classroom.
  • Students: Please double check with your instructor on the date of the final assessment or activity, especially for classes that utilize portfolios, labs, internships, special projects, productions, or activities.
  • Students must take the first two exams scheduled on any one day. If a third exam is scheduled on the same day, contact your instructor to make other arrangements. All exams will meet in the regularly scheduled room, unless otherwise noted by the instructor/syllabus.
  • Make-Up Day: An additional day is reserved as a “make-up” day in the event your campus is closed for inclement weather or emergency on one of the Finals Week dates. Instructors whose final has been disrupted may opt to reschedule their final to the “make-up” day OR opt for alternative assessment methods such as take-home exams, online quizzes, extended deadlines for existing assignments, project-based assessments, or a combination of these options. If the instructor chooses to utilize the “make-up” final day, they will be given one additional calendar day to submit final grades.

For any questions, please reach out to your Campus Dean of Students & Faculty/Campus Dean of Faculty Office

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Coding and Definitions

Posted in CT State.

  • Temp Last Modified: 2024-08-26

These definitions have been grouped into three categories, Synchronous, Asynchronous, and Combination.

Synchronous Classes

Classes where instruction is delivered in real-time, scheduled class meetings.

  • TRAD = Traditional

    Definition: Includes synchronous on-ground classroom-based instruction, as well as sections coded with other instructional codes for classroom-based instruction like Lab, Clinical, Co-op. Classes may make use of Blackboard, but instruction is delivered in real-time as noted in the schedule.

    Faculty Technical Competencies:

    • iTeach Certificate (BPOP + Technical Badges)

      The Following Courses/Programs have been reviewed and meet the requirements needed to be considered for the Best Practices of Online Pedagogy (BPOP) equivalency along with the completion of technical badging:

      • ACUE: Effective Practice Framework
      • Quality Matters: Teaching Online Certificate
      • Quality Matters: Course Design Rubric (Sixth Edition)
      • SUNY Quality by Design
      • CUNY Online Teaching Essentials & CT State Bumper Course
      • Suffolk County eLearning Academy
      • UHART Preparing to Teach Online (12+ hour in-person)
    • Use of Blackboard, competency in the following:
    • Design & Manage Your Course
    • Communication: Announcements
    • Developing Your Grading Strategies & Managing Grade Center

    Student Technical Requirements - Minimum:

    Student Technical Requirements – Optimum (in addition to the minimum requirements):

    • Webcam
    • Microphone
    • Speakers
    • Headphones

  • LRON = Live Remote Online

    Definition: Live synchronous online sessions are held at specified times using Teams/WebEx/Collaborate. Classes may make use of Blackboard, but instruction is delivered in real-time as noted in the schedule.

    Faculty Technical Competencies:

    • iTeach Certificate (BPOP + Technical Badges)

      The Following Courses/Programs have been reviewed and meet the requirements needed to be considered for the Best Practices of Online Pedagogy (BPOP) equivalency along with the completion of technical badging:

      • ACUE: Effective Practice Framework
      • Quality Matters: Teaching Online Certificate
      • Quality Matters: Course Design Rubric (Sixth Edition)
      • SUNY Quality by Design
      • CUNY Online Teaching Essentials & CT State Bumper Course
      • Suffolk County eLearning Academy
      • UHART Preparing to Teach Online (12+ hour in-person)
    • Use of Blackboard, competency in the following:
    • Design & Manage Your Course
    • Communication: Announcements
    • Developing Your Grading Strategies & Managing Grade Center
    • Managing Live Class Meetings: Collaborate, WebEx, MS Teams

    Student Technical Requirements - Minimum:

    Student Technical or Other Requirements – Optimum (in addition to the minimum requirements):

    • Scanner or scanning software or the ability to take a photo or digitize documentation and share it electronically
    • Private study/learning space with no distractions

  • LRCR = Live Remote or On-Ground

    (Note: This is new code takes the place of Hyflex A and B, which were simply synchronous classes that combined classroom based and LRON attendance in slightly different ways.)

    Definition: This course delivery method requires students to attend a synchronous class at a specified time and day as noted in the schedule but allows students to take a course partially onsite and partially live remote online (via video conference). This may be according to a set rotating schedule to ensure social distancing (for example, 1/2 of the students are synchronous online on Tuesdays while 1/2 are on-ground in the classroom, and then the schedule is flipped), OR if social distancing is no longer a concern, students will have the option of attending class on-ground or continuing to participate via live online remote. Classes may make use of Blackboard, but instruction is delivered in real-time.

    Faculty Technical Competencies:

    • iTeach Certificate (BPOP + Technical Badges)

      The Following Courses/Programs have been reviewed and meet the requirements needed to be considered for the Best Practices of Online Pedagogy (BPOP) equivalency along with the completion of technical badging:

      • ACUE: Effective Practice Framework
      • Quality Matters: Teaching Online Certificate
      • Quality Matters: Course Design Rubric (Sixth Edition)
      • SUNY Quality by Design
      • CUNY Online Teaching Essentials & CT State Bumper Course
      • Suffolk County eLearning Academy
      • UHART Preparing to Teach Online (12+ hour in-person)
    • Design & Manage Your Course
    • Communication: Announcements
    • Developing Your Grading Strategies & Managing Grade Center
    • Managing Live Class Meetings: Collaborate, WebEx, MS Teams

    Student Technical Requirements - Minimum:

    Student Technical or Other Requirements – Optimum (in addition to the minimum requirements):

    • Scanner or scanning software or the ability to take a photo or digitize documentation and share it electronically
    • Private study/learning space with no distractions

Asynchronous Classes

Classes where instruction is NOT delivered at scheduled times.

  • ONLN = Fully Online

    Definition: Courses in which all instruction and assessment is delivered asynchronously through Blackboard—often in conjunction with publisher-based content. These courses include discussion boards, assignments, projects, assessments, etc. Courses designated as ONLN have completely asynchronous instruction, as well as asynchronous assessment.

    Faculty Technical Competencies:

    • Use of Blackboard
    • iTeach Certificate (BPOP + Technical Badges)

      The Following Courses/Programs have been reviewed and meet the requirements needed to be considered for the Best Practices of Online Pedagogy (BPOP) equivalency along with the completion of technical badging:

      • ACUE: Effective Practice Framework
      • Quality Matters: Teaching Online Certificate
      • Quality Matters: Course Design Rubric (Sixth Edition)
      • SUNY Quality by Design
      • CUNY Online Teaching Essentials & CT State Bumper Course
      • Suffolk County eLearning Academy
      • UHART Preparing to Teach Online (12+ hour in-person)

    Student Technical Requirements - Minimum:

    Student Technical or Other Requirements – Optimum (in addition to the minimum requirements):

    • Webcam
    • Scanner or scanning software or the ability to take a photo or digitize documentation and share it electronically
    • Private study/learning space with no distractions
    • Microphone
    • Headphones

  • OLCR = Online with Classroom Component

    Definition: All instruction is asynchronous like ONLN but requires a synchronous on-ground orientation and/or real-time proctored assessments.

    Faculty Technical Competencies:

    • Use of Blackboard
    • iTeach Certificate (BPOP + Technical Badges)

      The Following Courses/Programs have been reviewed and meet the requirements needed to be considered for the Best Practices of Online Pedagogy (BPOP) equivalency along with the completion of technical badging:

      • ACUE: Effective Practice Framework
      • Quality Matters: Teaching Online Certificate
      • Quality Matters: Course Design Rubric (Sixth Edition)
      • SUNY Quality by Design
      • CUNY Online Teaching Essentials & CT State Bumper Course
      • Suffolk County eLearning Academy
      • UHART Preparing to Teach Online (12+ hour in-person)

    Student Technical Requirements - Minimum:

    Student Technical or Other Requirements – Optimum (in addition to the minimum requirements):

    • Webcam
    • Scanner or scanning software or the ability to take a photo or digitize documentation and share it electronically
    • Private study/learning space with no distractions
    • Microphone
    • Headphones

Combination of Synchronous and Asynchronous

Classes that incorporate, or require, a combination of synchronous and asynchronous instruction.

  • HYBR = Hybrid

    Definition: Combines synchronous on-ground or remote instruction and asynchronous online instruction. This course method is for courses that have required hands-on components that cannot be accomplished online or asynchronously, for example: labs, manufacturing, clinical, technology, or digital arts courses. Students will be required to attend scheduled class sessions on-ground or remotely as noted in the schedule. Due to social distancing requirements, delivery of this instructional method may be limited, or alternatives to on-ground meetings may be implemented.

    Faculty Technical Competencies:

    • Use of Blackboard
    • iTeach Certificate (BPOP + Technical Badges)

      The Following Courses/Programs have been reviewed and meet the requirements needed to be considered for the Best Practices of Online Pedagogy (BPOP) equivalency along with the completion of technical badging:

      • ACUE: Effective Practice Framework
      • Quality Matters: Teaching Online Certificate
      • Quality Matters: Course Design Rubric (Sixth Edition)
      • SUNY Quality by Design
      • CUNY Online Teaching Essentials & CT State Bumper Course
      • Suffolk County eLearning Academy
      • UHART Preparing to Teach Online (12+ hour in-person)

    Student Technical Requirements - Minimum:

    Student Technical or Other Requirements – Optimum (in addition to the minimum requirements):

    • Webcam
    • Scanner or scanning software or the ability to take a photo or digitize documentation and share it electronically
    • Private study/learning space with no distractions
    • Microphone
    • Headphones

  • FLEX = Hyflex/Blendflex

    Definition: This course delivery method provides students with the most flexibility. In the Hyflex course design, students can:

    • Choose to attend face-to-face, classroom-based synchronous class sessions (TRAD), or
    • Choose to participate in synchronous live remote online sessions presented via WebEx, Teams, or Collaborate, without physically attending class (LRON), or
    • Complete part, or all, of the course instruction asynchronously, without attending scheduled live sessions (either on-ground or remotely) (ONLN).

    Note:

    • To develop and teach Hyflex courses, the faculty member must be capable of designing the equivalent of a fully online (ONLN/OLCR) course, since some students may only interact with the asynchronous instruction.

    Faculty Technical Competencies:

    • Use of Blackboard
    • iTeach Certificate (BPOP + Technical Badges)

      The Following Courses/Programs have been reviewed and meet the requirements needed to be considered for the Best Practices of Online Pedagogy (BPOP) equivalency along with the completion of technical badging:

      • ACUE: Effective Practice Framework
      • Quality Matters: Teaching Online Certificate
      • Quality Matters: Course Design Rubric (Sixth Edition)
      • SUNY Quality by Design
      • CUNY Online Teaching Essentials & CT State Bumper Course
      • Suffolk County eLearning Academy
      • UHART Preparing to Teach Online (12+ hour in-person)
    • Hyflex equipment

    Student Technical Requirements - Minimum:

    • Dependent upon participation method - please refer to the TRAD, LRON or ONLN student technical requirements.

*BPOP equivalency can be handled through a course review using the CCC-OSCQR Course Design Self-Assessment in collaboration with your local Ed. Tech. support staff or their designee.

**BPOP and iTeach Certification or their equivalencies will remain valid for three years.

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Title IX Resources

Posted in CT State.

  • Temp Last Modified: 2025-04-16

Campus Resources

Statewide Coalitions:

Connecticut Alliance to End Sexual Violence
96 Pitkin Street, East Hartford, CT 06108
860-282-9881 | 860-291-9335 (fax)
info@endsexualviolencect.org 

CT Sexual Violence Hotlines
English: 1-888-999-5545 (call or text) 
Español 1-888-568-8332 

National Sexual Assault Hotline: 24-hour online hotline 
ohl.rainn.org/online | 1-800-656-HOPE (1-800-656-4673) 

GLBT National Help Center
1-888-843-4564

Trans Lifeline: a hotline dedicated to the well-being of transgender people, run by transgender people 877-565-8860

Connecticut Coalition Against Domestic Violence (CCADV)
655 Winding Brook Drive, Suite 4050, Glastonbury, CT 06033
860-282-7899 | Send us a message

CTSafeConnect: 24/7 Help Call • Text • Chat • Email • 24/7
CTSafeConnect.org | 888-774-2900

National Sexual Assault Hotline
1-800-656-4673 | Chat Online: online.rainn.org 

National Sexual Assault, Domestic and Family Violence Counseling Services
1-800-737-7323

  • Hits: 21082

Tax Form 1098-T

Posted in CT State.

  • Temp Last Modified: 2024-03-21

The Form 1098-T is a tuition statement that colleges and universities are required to issue to most students who paid for “qualified tuition and related expenses” (“QTRE”) in the preceding calendar year. Qualified educational expenses include tuition and mandatory fees that are required for your courses.

Tax Form 1098-T is issued to eligible students annually by January 31 and can be accessed at any time online to view, save, or print a copy for your records.

The dollar amounts reported on your 1098-T Tax Form may assist you in completing IRS Form 8863. Your bills and your receipts are also helpful resources for purposes of calculating the education tax credits that a taxpayer may claim as part of your tax return.

While the CT State Business Office cannot provide tax advice, here are some answers to frequently asked questions. You may also visit the IRS website Publication 970, or contact a tax professional for more information about your ability to claim a tax deduction or tax credit.

How Do I Access My 1098-T?

  • Students may log into my.ctstate.edu
  • Find “Student Accounts and Billing” card and
    • click on “View Unofficial 1098T” or "Download Official 1098T
      example of what the student accounts and billing card looks like on My CT State.

Students also have the option to view and download the 1098-T from the Maximus website. The link to the Maximus login page is https://tra.maximus.com. The student can create an account by clicking on First Time Students. Once the account is created, the student can then enter a User ID and Password and click on Loginwithin the main webpage.

Please note that we are unable to email or fax the form to anyone.

What is included in Box 1?

Box 1 includes the total amount of payments received for Qualified Tuition and Related Expenses that were billed between January 1 and December 31. Qualified tuition and fees do not include housing, food, insurance, medical expenses, transportation, and similar personal, living, or family expenses. The focus of Box 1 is on direct educational expenses necessary for enrollment and attendance at CT State. They include all payments from all sources, such as:

  • Individual cash, check and credit card payments
  • Payments from 529 and other investment accounts
  • Payments from third-party sponsors
  • Student loans
  • Grants and scholarships for Qualified Tuition and Related Expenses

Any refunds you received, waivers, or any payments made that were returned by the maker's bank are reflected as a reduction of these total payments.

Please be advised that amounts paiddo not represent amounts billedby CT State during the calendar year. The amount in Box 1 represents amounts paid and posted to your student account in the appropriate calendar year.

To ensure accurate reporting on your tax return, you should keep track of all payments you make toward qualified tuition and related expenses, even if they fall outside the calendar year covered by the 1098-T. You may need to manually include these payments when preparing your tax return for the relevant tax year.

What is included in Box 5?

Box 5 of Form 1098-T reports the total amount of scholarships or grants administered and processed by CT State for the calendar year. If Box 5 is higher than the amount you paid for qualified tuition and related expenses (reported in Box 1), it could be due to a few reasons:

  1. Timing Differences: Scholarships or grants may be processed and reported in the tax year, even if the corresponding tuition and related expenses were for a different academic term or semester. This timing difference could result in a situation where the scholarship or grant amount in Box 5 is higher than the qualified expenses in Box 1.
  1. Non-Qualified Expenses: Box 1 of the 1098-T form reports qualified tuition and related expenses. However, scholarships and grants reported in Box 5 may include funds that are not exclusively for qualified expenses. For example, if you received a scholarship that covers both tuition and books, the excess amount may be included in Box 5.

For questions regarding Form 1098-T that are not answered here, please contact your home campus bursar/business office.

  • Hits: 43255

Student Rights, Responsibilities and Policies

Posted in CT State.

  • Temp Last Modified: 2024-12-16

  • Student Rights and Responsibilities

    As a student at a Connecticut State Community College, you have the right to:

    • Know what federal, state, and institutional sources of financial aid is available to you.
    • Know the financial aid procedure and how aid is awarded.
    • Know when and how financial aid is paid.
    • Know the cost of attendance at CT State.
    • Know and comply with the Return to Title IV policies and procedures for withdrawals.
    • Know what portion of financial aid is grant (or gift) aid.
    • Know what portion of financial aid is a loan, and the terms of the loan at the time it is made. This includes knowledge of your interest rate, grace period, and repayment terms.
    • Know how much need has been met by your financial aid award.
    • Know the criteria for continued eligibility for financial aid.

    As a student at a Connecticut State Community College, you are responsible for:

    • Knowing and meeting all posted financial aid deadlines.
    • Providing all information and/or documentation requested by the Office of Financial Aid Services.
    • Reading and understanding all forms and correspondence related to financial aid. This includes retaining copies for your records.
    • Accepting responsibility for all agreements signed by you.
    • Reporting any significant changes in financial circumstances, such as divorce or death of a family member, which may change your determination of financial need.
    • Returning all financial aid forms by the date requested.
    • Knowing and complying with all CT State payment policies.
    • Notifying your loan lender and CT State if you change your name, address, or enrollment status.
    • Complying with any and all conditions of employment under the work-study program.
    • Completing your financial aid application as soon after October 1 as possible.
    • Repaying all student loans as agreed upon.
    • Meeting the terms of the satisfactory academic progress policy to continue your financial aid eligibility.

  • Satisfactory Academic Progress Policy

    Federal regulations require that a student receiving financial aid under the Title IV programs make satisfactory academic progress (SAP) in accordance with the standards set by the Board of Regents, and the US Department of Education. In order to maintain eligibility for financial aid, students must be making satisfactory progress towards completion of their degree or certificate program. Recipients of financial aid under the Title IV programs, state aid and/or other financial aid programs directly administered or certified by the CT State colleges must meet the minimum SAP standards in order to continue to be eligible for aid. Some certificate programs are not eligible for financial aid and therefore the minimum SAP standards do not apply to students matriculating in those programs.

    We encourage you to review and become familiar with the SAP policy, which is located at https://www.ct.edu/policies/satisfactory-academic-progress-for-financial-aid-recipients. Questions concerning this policy may be addressed to Campus Supervisors of Financial Aid Services at the attending CT State campus.

    Please note, the SAP policy is not the same as the Academic Progress policy at your college.

    Satisfactory academic progress in eligible certificate and degree programs is determined using your cumulative academic history at the college, measured by your cumulative Grade Point Average to determine a qualitative measure and your cumulative pace of completion in your courses to determine your pace measure. All attempted credits at the college must be evaluated in the SAP calculation. This includes incomplete courses, course withdrawals, course repetitions, noncredit remedial courses (with appropriate credit equivalency evaluation), and ESL courses. Transfer credits are counted as both attempted and earned credits.

    The SAP standard if you are seeking a certificate is:

    Credits Attempted

    Minimum Cumulative GPA

    Minimum Completion Pace

    0 – 11.99

    0.0

    0.00%

    12 +

    2.0

    67.00%

    The SAP standard if you are pursuing a degree is:

    Credits Attempted

    Minimum Cumulative GPA

    Minimum Completion Pace

    0 – 11.99

    0.0

    0.00%

    12 – 30.99

    1.7

    50.00%

    31 – 49.99

    2.0

    50.00%

    50 – 59.99

    2.0

    60.00%

    60 +

    2.0

    67.00%

    For students falling below a cumulative GPA of 1.7 and/or a minimum completion pace of 50%, you will be required to meet with a member of the advising staff prior to registering for coursework in the next semester.

    If you are seeking to repeat a course that you have previously passed for a better grade, please be aware that federal law only permits us to pay for one repetition of a previously passed course. A second repetition of a previously passed course is not eligible for financial aid.

    You will receive notifications from the college regarding your SAP status in your college email account. You are also able to view your status at any time within your Self-Service Banner account.

    You may only receive financial aid for any attempted credits that do not exceed 150% of your program length. For example, if you are in a 60-credit program, you may receive financial aid for up to 90 attempted credits. Likewise, if you are in a 30-credit certificate program, you may receive financial aid for up to 45 attempted credits. This requirement applies to students who change programs and/or pursue double majors.

    If you do not meet the terms of the SAP policy, you will be placed on Financial Aid Warning. This status is only available to you one time during your academic career at our college. While on Warning, you may receive financial aid for one additional semester, which would be your next semester of enrollment. If you do not meet the terms of the policy a second time, your status will change to Unsatisfactory Progress, and you will become ineligible to receive financial aid. In order to get back into Satisfactory standing, you may pay for courses out of pocket. You may also be eligible to file an appeal to get back into Satisfactory standing.

    Appeals may be made for extenuating circumstances, such as the death of a family member, illness or injury, or other undue hardship. Submitting an appeal does not guarantee your reinstatement of financial aid. An appeal form is located in the Forms section of your college’s financial aid website.

    Your appeal with supporting documentation will be reviewed by a committee. If a successful appeal is made, you will be reinstated and placed on Financial Aid Probation on the condition that certain academic requirements be met to maintain eligibility. If your appeal is unsuccessful, you will remain ineligible for financial aid and will be responsible for any charges associated with your enrollment.

  • Return of Title IV Funds Policy

    The Office of Financial Aid Services is required by federal law to recalculate your eligibility for federal grants and loans if you withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60% of the semester. This also includes if you unofficially withdraw, or stop attending your courses at will without officially notifying the college.

    The concept behind our policy is that both you and the college are allowed to retain only the amount of federal financial aid that is earned. If you withdraw or stop attending classes, whether any credit has been earned or not, a portion of the financial aid you had received is considered to be unearned and must be returned to the US Department of Education. Faculty are asked to monitor your engagement in your coursework throughout the semester as a means to determine your last date of participation in the event you stop attending classes or receive an F-grade, as this is the date that our office must use in the event you do not notify the college of your desire to formally withdraw. If you attend through 60% of the semester you are scheduled to attend, you are considered to have earned 100% of your federal financial aid.

    All students are required to demonstrate academic engagement in each of their registered courses no later than the “census” date of each semester. This is generally the 21st calendar day of each Fall and Spring semester. If you have not demonstrated engagement in all of your courses for a given period, you will be considered to have not started the term and will not be eligible to receive your financial aid. You will also be assigned a registration status of Never Participated (NP) for each course in the term.

    Academic engagement includes, but is not limited to:

    • Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
    • Submitting an academic assignment;
    • Taking an exam, an interactive tutorial, or computer-assisted instruction;
    • Attending a study group that is assigned by the school;
    • Participating in an online discussion about academic matters; and
    • Initiating contact with a faculty member to ask a question about the academic subject studied in the course.

    This does not include activities where a student may be present, but not academically engaged, such as:

    • Logging into an online class without active participation; or
    • Participating in academic counseling or advising.

    The instructor in each of your courses is responsible for making the determination of academic engagement. Your self-certification of attendance or engagement is not acceptable unless it is supported by documentation from the school.

    If you are registered for courses that do not span the entire 15-week semester, there is important information you should be aware of. These types of courses are known as “modules.” This includes shortened courses in the Fall and Spring semesters, as well as summer and winter courses. If you withdraw from a module within the term but are still registered for other modular courses later in the semester, you are required to provide a written statement to the Office of Financial Aid Services that indicates your intention to return for your other classes. Without the statement, you will be considered withdrawn from all other courses and will be subject to the Return of Title IV funds calculation.

    Return of Title IV Funds Process

    Step 1

    The first step our office must take is working through a series of formulas to determine the amount of your financial aid that must be returned to the US Department of Education. Using your last date of participation as noted by your faculty or your official withdrawal date, we must determine the total number of days you attended and the total number of days you were scheduled to complete. Weekend days count in this calculation, but scheduled breaks of five days or more (such as Thanksgiving Break or Spring Break) do not. The days you attended are divided by the days you were scheduled to attend. This percentage is then multiplied by the total aid you were eligible to receive, which determines the amount of financial aid you earned in the term.

    Total Aid – Earned Aid = Unearned Aid (aid to be returned)

    Step 2

    We then need to determine the total amount of institutional charges that you were billed (your tuition and fees, and if you used your financial aid at the college bookstore, the amount you spent). The amount of institutional charges is multiplied by the percentage of unearned aid.

    Institutional Charges x % of Unearned Aid = Amount Returned by the School

    Our office must then return the amount of your unearned federal financial aid to each of the Title IV programs in the following order:

    1. Federal Direct Unsubsidized Loan
    2. Federal Direct Subsidized Loan
    3. Federal Direct PLUS Loan
    4. Federal Pell Grant
    5. Federal Supplemental Educational Opportunity Grant (FSEOG)

    Step 3

    We are then required to calculate the amount for which you are responsible by subtracting the amount returned by the school from the amount that is unearned. That remaining amount is your share and is allocated in the same order as above.

    Total Amount Unearned – Amount Returned by the School = Your Responsible Amount

    Once we determine the dollar amount and which federal programs must be repaid, you will be notified in writing, which will include any amount you owe. Funds that must be returned by the student to any of the loan programs can be paid in full in accordance with your loan repayment terms on your Master Promissory Note. For grant dollars that need to be repaid, you will have 45 days to make repayment only for amounts that exceed $50. Any unpaid balances are turned over to the US Department of Education, and may impact your ability to receive future federal financial aid.

    This policy on Return of Title IV Funds is separate from our policy on Refund and Course Withdrawals, which may be found at https://www.ct.edu/files/pdfs/3.7-refund-policy.pdf.

    Before withdrawing, or choosing to stop attending your courses, it is important you understand these policies so that you understand what consequences may occur. Officially withdrawing is always your responsibility, and may be done in the Registrar’s Office.

    We understand this is a complicated process. If you are unsure of what the impact to your financial aid might be, anyone in the Office of Financial Aid will be more than happy to assist you.

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