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Enrollment Verification

  • Temp Last Modified: 2024-09-23

CT State offers the ability to obtain enrollment verifications, which can be sent to other educational institutions, potential employers or any other appropriate entities. 

Enrollment verifications are available during the following times each semester:

  • Fall Semester: On or around October 1
  • Spring Semester: On or around February 28
  • Summer Semester: On or around July 24

Current and Recent Students

Students who have been issued a NetID and password should log in to myCTState, navigate to the Student Quick Links card, and click “Enrollment Verification Request”. This will take you to myhub at the National Student Clearinghouse. 

If you don’t remember your NetID or password, please use the online self-help tools to obtain your NetID or reset your NetID password. 

Former Students

Former students who are looking for past enrollment verifications can go to https://www.myhub.org

Myhub can be accessed via your social accounts with Google and LinkedIn. To ensure your data remains protected, you are challenged with a series of challenge questions based on your public record data (e.g., car loan data, credit bureau data, etc.) when logging in via either social login option.

Please Note: Enrollment verifications for CT State are available for past semesters but not future ones. Enrollment verifications are also not available for the current semester until enrollment has been frozen. Please see the dates above. 

Navigating Myhub

This section walks through Myhub and the various features that may be presented to you.

Myhub Dashboard

  • When you access your Myhub account, the first page you will see is the Myhub dashboard. The Myhub dashboard provides quick access to actions you can take with your Myhub account and a high-level view of your verified record.

    screenshot of myHub dashboard

    Each section of the Myhub Dashboard allows you to access a detail page with complete record information from participating institutions. Myhub sections are described below.

  • Click the My Records Card on the right of the Myhub Dashboard or the My Records link in the navigation menu to quickly access your education records.

    screenshot highlighting My Records section

    On the My Records section, you can view your enrollment history, degrees earned and credentials.

  • The Enrollment History tab displays your term-by-term enrollment history from institutions participating in Myhub and Enrollment Reporting. Access the Enrollment History tab through the Enrollment History card on the Myhub Dashboard or by selecting My Records. You can click the dropdown option on your institution to view more information.

    screenshot of enrollment history tab
  • The Degrees Earned card on the Myhub Dashboard displays up to two degrees you've earned from institutions participating in Myhub and DegreeVerify. If the institution has provided logos, those will appear on this card in the Myhub Dashboard. You can view all degrees you've earned at participating Myhub institutions by clicking the Degrees Earned card on the Myhub dashboard or by clicking the Degrees Earned tab on the My Records page.

    screenshot of dashboard with Degrees Earned card highlighted

    You can view your degrees earned and click the dropdown option to view more information on a specific degree.

    screenshot of myrecords tab
  • Directly access your Enrollment records and Transcripts by clicking the Self-Service card on the Myhub dashboard or the option in the navigation menu.

    On the Self-Service Page, you'll be prompted with your participating institutions and have options to download certificates based on what your institution has chosen to participate in. If an institution has not opted in for a specific certificate, the option to download will not be available.

    screenshot of self service tab

    Download Current Enrollment Certificate
    If your institution chooses to provide enrollment certificates through Myhub, you will see the Current Enrollment Certificate option in the dropdown list. The Current Enrollment certificate reports only the latest term information, excluding all prior terms.

    Download All Enrollment Certificates
    If your institution chooses to provide enrollment certificates through Myhub, learners will see the Download All Enrollment Certificate option. The All Enrollment Certificate reports the final status for all terms the student was enrolled at your institution.

Common Questions About the

Enrollment Verification Process

Data on my enrollment verification is incorrect or missing. What should I do?
If you have a question in regard to the content or accuracy of the data included in your enrollment verification, please contact your school directly at CTState-ReportingCompliance@ct.edu.

Can I get an enrollment verification for my Workforce Development/Continuing Education (WDCE) courses?
Enrollment Verifications for WDCE courses must be requested through your campus Workforce Development/Continuing Education office.

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Workplace Accommodation Request Process

  • Temp Last Modified: 2025-03-05

CT State does not discriminate on the basis of disability, pregnancy status, religion or any other protected identity in the administration of, or access to, its programs, services or activities.

If you feel that you need reasonable accommodation as a result of a qualifying medical condition, pregnancy status, or for another protected identity, e.g., religion, to allow you to perform the essential functions of your position, please start the workplace accommodation request process. 

First-Time Employee Accommodation Process

Staff
Accessibility Portal

Reasons for Accommodations

  • Medical Conditions

    Under this procedure, a person with a qualifying medical condition is defined as “a person who has a physical or mental impairment that substantially limits one or more major life activities, has a record of such an impairment, or is regarded as having an impairment.”

  • Pregnancy Status

    In accordance with the Pregnancy Fairness Worker Act and in compliance with Federal Title IX guidance, a person who is pregnant may make reasonable workplace accommodation requests.

  • Religion

    Individuals with religious obligations that may impact an employee or applicant’s ability to participate in the administration of or access to its programs, services or activities may make reasonable workplace accommodation requests.

Contact Us

For questions or concerns, please reach out to CT State’s ADA Coordinator Designees:

Nicholas D'Agostino, Director of Equity and Civil Rights
Rebecca Cannon-Klemenz, Senior Investigator and Civil Rights Specialist

Procedure for Requesting Workplace Accommodations

person with injured arm goes over paperwork with another personCT State works to ensure that we, as an employer, provide “reasonable accommodations” to employees or applicants unless doing so would cause an “undue hardship.” The term reasonable accommodation generally refers to any change in the work environment or in the way things are customarily done that enables an employee to enjoy equal employment opportunities.

CT State’s Office of Equity and Civil Rights analyzes each request for accommodation on a case-by-case basis and makes a good faith effort to reasonably accommodate a qualified employee or applicant making such a request.

For workplace accommodations related to a medical condition, the individual with a qualifying condition must inform the employer that the accommodation is needed since employers are only obligated to provide reasonable accommodation for known disabilities.

Employees may request workplace accommodation through the Office of Equity and Civil Rights. To that end, we engage in an interactive process with all employees seeking reasonable workplace accommodations. Our involvement ensures a fair, independent, and confidential process whereby reasonable accommodations are explored via the interactive process. Sharing of information is limited to a need-to-know basis to ensure proper accommodations can be identified.

Once a request is made and any necessary paperwork has been provided, we meet with the employee and discuss their request for accommodation. In this process, we explore any major life activities affected, the employee’s job description, the essential functions of the position and other relevant information. Please note, at times, we may request a waiver to speak to a medical provider should additional information be needed to assist in the process. We will then meet with the supervisor to discuss only the essential functions of the position and the accommodation requested. Finally, we take the information obtained from both the employee and the supervisor and conduct an analysis to determine a reasonable accommodation. The interactive process is an ongoing and continuous process between the employer and the employee seeking the workplace accommodation. 

Employees may request accommodations through their HR Generalist or directly through the new CT State Accommodate portal.

Procedure for Appealing Workplace Accommodations

All workplace accommodations can be appealed. To appeal, please contact CT State’s ADA Coordinator: 

Katherine Weathers

Email: Katherine.Weathers@tngconsulting.com 

Workplace Accommodations

We are committed to fostering an inclusive and supportive work environment. Employees may request workplace accommodations for a variety of reasons, including:

  • Medical or disability-related needs
  • Pregnancy and related conditions
  • Religious practices
  • Experiences related to domestic violence, sexual assault, or stalking

How the Process Works
Our accommodation process is interactive and individualized. It typically involves:

Initial Meeting – We meet with the employee to begin the interactive process and understand the nature of the request.

Eligibility Review – We assess eligibility based on applicable laws and institutional policies.

Collaborative Discussion – We consult with relevant supervisors or departments to explore reasonable accommodation options.

Accommodation Issuance – We provide written documentation outlining the approved accommodation(s).

We encourage employees to reach out early to ensure timely support. All requests are handled with care and confidentiality.

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Quinebaug Valley Campus Shared Governance

  • Temp Last Modified: 2025-03-05

The Academic Senate is the governing body of the Academic Affairs Division at Quinebaug Valley campus of CT State Community College. The Senate is both an independent governance structure for the members of the Academic Affairs Division and an advisory body to the Dean of Faculty. The primary function of the Academic Senate is the development and oversight of policies, procedures, and proposals related to programs, curriculum, and other functions of the Academic Affairs Division and its constituent members. The Senate is the forum where discussion on academic matters, and academic policy and procedure occurs.

2025-2026 Academic Senate Leadership

President Matthew Hall, Director of Campus Library Services
Email: matthew.hall@ctstate.edu

Vice President Jane Knapp, Associate Professor of Science and Program Coordinator of the Cannabis Studies Certificate
Email: jane.knapp@ctstate.edu

Curriculum Coordinator Brian Kaufman, Professor of English
Email: brian.kaufman@ctstate.edu

Staff Senate

Bylaws of the Staff Senate

QV Academic Senate Minutes

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CT State Privacy Notice Regarding Handshake

  • Temp Last Modified: 2025-03-05

This privacy notice describes the use and disclosure of your information when you use Handshake. 

Handshake is a job board platform that bridges the gap between employers and students, helping students find internship and entry-level job opportunities. Here are some of the tools and features of Handshake:

  • Job Search: Find internships, full-time jobs, and part-time work.
  • Employer Profiles: Research companies and connect with recruiters.
  • Career Events: Discover and attend career fairs, workshops, and networking events.
  • Career Center Resources: Access resume templates, interview tips, and other career development materials.

Types of Data Shared

The Handshake platform is for current students and alums. CT State Community College has supplied your name, ID number, school email address, school year, campus, and major to Handshake. A shell account is created for you. You will receive an invitation via your school email to claim your account on the platform.

Why Do We Send That Data to Handshake?

The information is used to match you with job and internship opportunities posted by employers. If you make your profile available, employers can contact you directly with job opportunities or invite you to career events.

Data Security

Your data security is our top priority. All data are encrypted in transit, and only administrators responsible for the system will have access to your data.

Data Retention

Your data remains with Handshake until you request that your account be deleted, or CT State Community College terminates the agreement. If you feel you no longer need this service, please contact your career services office to have your account deleted. You may also request that your account be deleted directly from Handshake. Once your account is deleted, all your personal data will be removed from the platform, and you will no longer be visible to employers or other users.

Profile Privacy Settings

There are three privacy settings - private, employers and community.

  • Private – default setting. A student’s profile is not visible to employers or peers.
  • Employers – visible to employers but not peers or alums.
  • Community – visible to employers, students, and alums across all Handshake colleges and universities

Your Rights Regarding Your Data

As a user of Handshake, you have the right to:
  • be informed of data practices.
  • access your own data.
  • modify/correct your own data.
  • in certain circumstances, delete your own data.
  • to file a complaint.

If you have any questions, complaints, or concerns about the use of your data, please do not hesitate to contact CSCU-DataPrivacy@ct.edu. We are here to address any issues and ensure that your privacy is respected.

Additional Handshake Information

 Last Updated: 9/6/2024

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Marketing

  • Temp Last Modified: 2025-03-05

Strategic Marketing and Communications Office

The Strategic Marketing and Communications Department is dedicated to amplifying CT State’s mission by showcasing the vibrant stories and achievements of our college community. From creative design to strategic communications, we offer a comprehensive range of services tailored to meet the college’s diverse needs.

What We Do

Whether you need branding support, collateral design, web updates, or a news release to achieve your strategic goals, our team of experienced marketing and communications professionals is here to help.

Branding and Marketing Strategy

We craft compelling marketing campaigns across all media that enhance the college's reputation and drive recruitment. Maintaining consistency in our branding is essential to strengthen our voice and present CT State as a unified, high-quality institution. Our goal is to reflect our excellence both within our community and beyond.

Our Capabilities

Our team specializes in a variety of marketing and communication services, including:

  • Our team delivers comprehensive advertising campaigns across Connecticut, as well as parts of Massachusetts and New York. With a strategic focus on digital advertising, we employ a multichannel approach to maximize reach and effectiveness. Our campaigns aim to increase college awareness and boost recruitment, particularly for programs identified by CT State leadership as aligning with high employment demand.

    • Access to templates, including letterhead, slide deck, agenda, trifold brochures, social media, and flyers
    • Brand and style guide, typographic standards and colors
    • Logos and identifiers
  • We develop and launch paid and organic social media campaigns, alongside website services. Our social media guidelines, currently in development, will cover CT State practices related to social media, accessibility, and account registration. All social media activities should align directly with the college’s strategic mission and priorities.

    Follow CT State on:

  • We provide a wide array of graphic services, including:

    • Banners
    • Booklets
    • Bookmarks
    • Brochures
    • Buttons/Badges
    • Calendars
    • Certificates
    • eCards
    • Envelopes (business, invitation, reply, window, etc.)
    • Folders
    • Forms
    • Flyers
    • Giveaways
    • Graphics/Illustrations
    • Greeting Cards
    • Handbooks
    • Invitations
    • Labels
    • Letterhead design
    • Logos
    • Mailers
    • Newsletter layouts
    • Notecards
    • Pocket Guides
    • Pins
    • Postcards
    • Posters
    • Presentations
    • Rack cards
    • Schedules
    • Signs
    • Templates
    • Tickets
    • Viewpieces
    • CT State news releases
    • Event news releases should be submitted 4-6 weeks in advance to ensure timely media coverage.
    • News releases on other topics should be issued as soon as possible, preferably within 24 hours of the event.
    • Priority is given to news that impacts multiple campuses or holds significant media interest.

    Additional Media/Public Relations Services

    • Media advisories
    • Press conferences
    • PSAs
    • Op-ed review
    • Spokesperson and media training
    • Crisis communication and issue management

    Mass Media and Communications Guidelines

  • We develop and launch both digital and traditional media strategies, ensuring that the college’s achievements are shared with both internal and external stakeholders. Our team is committed to building strong relationships with the media to responsibly promote CT State, inform the public about policies, and share general news.

    Important guidelines: The Media and Public Relations area of Strategic Marketing and Communications is the point of contact for communicating with media to ensure effective and appropriate communication that maintains the college’s reputation, ensures consistency in messaging, and includes important points and college initiatives/news.

    Those interested in initiating contact with media should contact the Director of Media and Public Relations first.

    All media inquiries should be directed to the Office of Media and Public Relations. Faculty and staff are encouraged to notify the office immediately upon being contacted by a journalist or reporter. If contacted directly, politely inform the media representative that you will connect them with the Media and Public Relations Office. Prior to any media engagement, faculty and staff should consult with Media and Public Relations for assistance with key messages, talking points, and anticipated questions.

    • CT State News: Regular newsletters share important updates with the college community.
    • Webinars: Covering broad updates and specific topics like course substitution forms and the honors program.
    • CT State Announcements: Sent to the college community from various stakeholders, including shared governance, employee updates, and emergency communications.
  • Our team of web professionals supports the CT State website, handling website management, design, and SEO. We maintain ctstate.edu, develop new web content, and assist faculty and staff with our content management system.

    The CT State website is an enrollment-first platform, designed to help prospective students find the resources and support they need to join our community.

    Web Services

    • Web/Programming
    • Accessibility
    • Announcements
    • Image galleries
    • Usability
    • Web banners
    • Web interfaces
    • Web forms
    • Web organization
    • Web pages
    • Web planning/strategy
    • Web updates
  • CT State offers limited photography services with advanced notice. For video requests, please contact CT State Middlesex’s Center for New Media.

    Download the Photo/Video Release Form

    • Communication audits
    • Copywriting
    • Scripting
    • Editing

Contact Us

General Marketing and Communications Needs

Graphic Services

Social Media and Web Services

Paid Advertising Questions and Public Relations Inquiries

CT State Newsletters, Webinars and Other Organizational Communications

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